Hotel RevPAR Calculator with Occupancy, ADR & TRevPAR
Enter your rooms, the period, the room nights you sold and the revenue you earned. The calculator returns occupancy, average daily rate, RevPAR and TRevPAR instantly, then lets you test what a change in rate or occupancy would do to the month. Free, no sign-up, and the figures stay in your browser.
Your numbers
Your KPIs
What if you changed one lever?
| Now | What-if | Change | |
|---|---|---|---|
| Occupancy | |||
| ADR | |||
| RevPAR | |||
| Room revenue |
Occupancy is capped at 100%. The model assumes ADR and occupancy move independently, which is a simplification: pushing rate usually costs some occupancy.
The Three Formulas Behind Every Hotel Report
Occupancy, ADR and RevPAR are the three numbers every owner, general manager and lender looks at first, and they are simpler than the acronyms suggest.
Room nights available = Rooms × Days in period
RevPAR = Occupancy % × ADR
Why RevPAR is the number that matters. Occupancy on its own rewards giving rooms away. ADR on its own rewards leaving rooms empty. RevPAR combines the two, so it is the only one of the three that goes up only when the hotel actually earns more from the same building. A 50-room hotel selling 35 rooms a night at ₹3,500 has a RevPAR of ₹2,450. If it drops the rate to ₹3,000 and fills 45 rooms, RevPAR rises to ₹2,700, and the hotel is better off despite the lower rate. If the same discount only brings in 38 rooms, RevPAR falls to ₹2,280 and the discount cost money.
Why TRevPAR matters for resorts and full-service hotels. A resort in Goa or Kerala may earn as much from the restaurant, bar, spa and activities as from rooms. Two properties with the same RevPAR can differ by 40% in TRevPAR, and the difference is where the profit lives. If your F&B posts to the guest folio inside the PMS, TRevPAR comes straight off the daily report instead of a month-end spreadsheet.
Rate or occupancy: which lever to pull. The what-if panel above lets you compare the two. As a rule, ADR growth is more profitable than occupancy growth for the same RevPAR gain, because every extra rupee of rate is almost pure margin while every extra occupied room carries housekeeping, linen, amenities, breakfast and, if it came through an OTA, commission. Hotels that push occupancy through deep OTA discounts often report rising RevPAR and flat profit for exactly this reason. Our OTA commission calculator shows how much of that occupancy gain is going to the channel.
Rough Benchmarks for Indian Hotels
Indicative ranges only. Your own trend month on month, and your position against the three or four hotels you actually compete with, matter far more than a national average.
| Segment | Typical occupancy | Typical ADR | What to watch |
|---|---|---|---|
| Budget and economy hotel, tier-2 city | 55–70% | ₹1,500–₹2,800 | OTA share often above 60%; RevPAR looks fine while margin is thin. |
| Mid-scale business hotel, metro | 65–80% | ₹3,500–₹6,500 | Weekday corporate versus weekend leisure; watch the weekend RevPAR gap. |
| Leisure resort, seasonal destination | 35–60% annual, 90%+ peak | ₹6,000–₹15,000+ | Annual RevPAR hides the season; track by month and use TRevPAR. |
| Pilgrim-town hotel | 70–90% on festival days | ₹1,200–₹4,000 | Twice-daily room turns can push sold nights above available; count each sale. |
| Upscale and luxury, metro or heritage | 60–75% | ₹9,000–₹25,000+ | F&B, banquets and spa can exceed room revenue; TRevPAR is the real KPI. |
Three habits that make the number useful. First, measure the same way every month: decide whether complimentary rooms count as sold and whether out-of-order rooms count as available, and never change the rule. Second, split RevPAR by segment and by channel, because a healthy total can hide an OTA segment that is growing at the expense of direct. Third, look at it alongside cost per occupied room, so a RevPAR gain that came entirely from discounted occupancy is visible for what it is.
Exceed HMS produces occupancy, ADR, RevPAR and TRevPAR on the daily manager's report and the night audit, by segment, channel and room type, without a spreadsheet. See the revenue management guide for how to act on the numbers, or start a free trial to see your own hotel's figures live.
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Frequently Asked Questions
Common questions about RevPAR, ADR and occupancy
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What is RevPAR and how is it calculated?
RevPAR is revenue per available room. It is room revenue divided by the number of rooms available for sale in the period, or equivalently occupancy multiplied by ADR. A 50-room hotel that earned ₹6,00,000 in room revenue over 30 days has 1,500 available room nights and a RevPAR of ₹400.
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What is the difference between ADR and RevPAR?
ADR is the average rate of the rooms you actually sold. RevPAR spreads that revenue across every room you could have sold, including the empty ones. Two hotels can have the same ADR and very different RevPAR if one runs at 80% occupancy and the other at 40%.
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What is TRevPAR?
TRevPAR is total revenue per available room. It adds F&B, banquets, spa and other revenue to room revenue before dividing by available rooms. It matters for resorts and full-service hotels where rooms are less than half of total revenue.
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Which rooms count as available?
Rooms in the sellable inventory for the period. Rooms out of order for renovation are usually excluded; complimentary and house-use rooms are usually included as available but not as sold. Use the same rule every month so the trend is comparable.
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Is it better to raise occupancy or ADR?
Both raise RevPAR, but ADR growth is usually more profitable because every extra rupee of rate is almost pure margin, while every extra occupied room adds housekeeping, linen, amenities and OTA commission. Use the what-if panel on this page to compare the two paths for your own numbers.
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