Hotel Reports and Analytics That Answer the Owner's Morning Questions
Occupancy, rate, revenue, receivables and tax, by day, segment, channel and outlet, on the night audit and on your phone.
What did we do last night, who owes us money, which channel is growing, and is the GST return ready? Exceed's reporting answers those from the same database that ran the front desk, the restaurant and the banquet, so the numbers agree with each other and nobody builds a spreadsheet on a Sunday.
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What Should Hotel Reporting Actually Cover?
A hotel produces three kinds of numbers: operational, such as occupancy, arrivals and room status; commercial, such as ADR, RevPAR, channel mix and F&B sales; and financial, such as receivables, city ledger, GST liability and what posted to the books. Most PMS products do the first well and leave the rest to exports. Exceed's reports cover all three from one source, because the front desk, the POS, the banquet module and the accounts are one system.
The Reports Hotels Actually Use
Every report below is built in, runs on live data and exports to Excel or PDF.
Night Audit & Manager's Report
The night audit rolls the date, posts room charges and produces the manager's report: occupancy, ADR, RevPAR, revenue by department, arrivals and departures, and variances against last week and last year, mailed to the owner every morning.
Occupancy, ADR & RevPAR by Segment
Corporate, OTA, direct, agent, group and walk-in, by room type and by day, so a healthy total cannot hide an OTA segment growing at the expense of direct. Month-to-date and year-on-year on the same screen.
F&B and Outlet Sales
Sales by outlet, category and item, covers and average cheque, voids and discounts by user, and recipe-based food cost with variance. The restaurant's month is closed from the report, not reconstructed from KOTs.
Receivables & City Ledger
Outstanding by corporate account, agent and OTA with ageing, advances held, and collections by mode. The accountant chases what the report says is due, not what the file suggests.
GST, E-Invoicing & Tally
GSTR-1 ready exports by rate and place of supply, e-invoice status for corporate bills, and daily revenue posted to Tally so the books close without re-keying.
Owner Dashboard on Mobile
Today's occupancy, arrivals, revenue and collections, across every property in the group, on the mobile app. The owner checks the hotel from anywhere without calling the manager.
Numbers That Agree With Each Other
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One Source for Every Department
Because rooms, F&B, banquets, receivables and GST come from one database, the revenue on the manager's report is the revenue on the GST export and the revenue in Tally. There is no reconciliation between three systems.
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Group Roll-Ups With Property Detail
Multi-property owners see the group on one dashboard and drill to any hotel, any outlet and any folio. Each property keeps its own statutory books while management sees the whole.
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Exports Your Accountant Already Uses
Excel and PDF for every report, GSTR-1 formats for the return, and direct posting to Tally. The accountant works in the tools they already have, with the hotel's data arriving clean.
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For the Manager, the Accountant and the Owner
General Managers
Night audit, arrivals, room status, pick-up and forecast, with the levers to act: rate calendars, restrictions and channel controls in the same system.
Accountants
Receivables ageing, city ledger, GST liability by rate, e-invoice status, Tally posting and audit trails of every void, refund and rate change.
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Owners & Groups
One mobile dashboard across every property, morning email with yesterday's numbers, and month-to-date against budget and last year.
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Frequently Asked Questions
Common questions about Hotel Reports & Analytics
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Does the night audit run automatically?
The night audit rolls the business date, posts room charges and taxes, closes the day's shifts and produces the manager's report. It can be scheduled for a set time or run by the night auditor, and it flags open folios and unbalanced shifts before it completes.
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Can I see occupancy and RevPAR by channel?
Yes. Segment and source are recorded on every booking, so occupancy, ADR and RevPAR are reported by corporate, OTA, direct, agent, group and walk-in, by room type and by day, with month-to-date and year-on-year comparisons.
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Is the GST return prepared from the PMS?
The PMS produces GSTR-1 ready exports by rate and place of supply, along with e-invoice status for corporate bills. Your accountant files the return; the data arrives from the same invoices the guests received.
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Can the owner see the hotel on a phone?
Yes. The Exceed mobile app shows today's occupancy, arrivals, revenue and collections for every property in the group, and the manager's report is emailed each morning.
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Do reports work across multiple properties?
Yes. Group dashboards roll up every property with drill-down to each hotel, outlet and folio, while each property keeps its own GST registration, invoice series and Tally company.
Have any specific questions? Get in Touch